Frequently Asked Questions

Q: Why is there an additional per person rental charge after the first 100 people?


A: The Red Barn Villa Venue wants to be flexible with their price based on the amount of people at the event. Some venues charge a flat fee whether you have 100 people or 300 people. We don't want you over paying for extra people if you plan on having a small event. The base rate for the first 100 people is what we charge to open the venue, staff the venue, and clean the venue before and after the event.




Q: Do you have preferred vendors.


A: Yes we do! We choose to work with them because we found them to be professional, reliable, easy to communicate with and knowledgeable of our facilities, policies and regulations. Our preferred vendors do not pay a fee to us to be recommended! We highly recommend working with them because we generally love working with them! They always make the communication easy and wedding day stress free for our wonderful brides and grooms.




Q: Do you offer military discounts if the bride or groom served?


A: Yes we do! With proof of service, we will give you one free hour! Red Barn Villa is thankful for your service.




Q: Can we purchase additional hours?


A: Absolutely! Apart from the hours included in your rental price, extra time can be purchased at the rate of $150 an hour.




Q: How many people can this location accommodate?


A: Both open sky and covered patios accommodate up to 300 guest. Indoor barn accommodates 180 guest (without dance floor).




Q: How much is the deposit, when is it due, and is it refundable?


A: After your initial walk through, we make a separate appointment to secure a date at Red Barn Villa. We take a nonrefundable deposit of $1,600 after we have looked at and signed the pricing sheet and the special event and wedding venue contract.




Q: Is the site handicap accessible?


A: YES! Parking is available near the entrance of the barn. Portable handicap restroom available onsite full time throughout your wedding day. Please let our venue coordinator know if you need handicap services at your event.




Q: What’s the cancellation policy?


A: All cancellations and reservation changes MUST be made in writing. Please refer to the Terms & Conditions for more information on cancellation.




Q: What’s your weather contingency plan for outdoor spaces?


A: We have a BACK UP plan! Depending on the amount of your guest, ceremony will be held either inside the barn or under covered patio, same goes towards reception.




Q: Can I bring in own wine, beer, or champagne, and is there a corkage fee if I do? Can I bring in other alcohol?


A: Absolutely! Must have a licensed bartender and purchase hosting liquor liability and your all set! NO corkage fee!




Q: Rental options? China, linen, napkins, chairs?


A: We offer various rental options onsite. These rentals are optional, we have them available onsite to make it simple and less stressful for you & your guest on your special day. Ask our representative for clarification regarding our services.




Q: What does parking look like?


A: Our guest parking is when you first drive in on your right and left side. Both of the large fields accommodates up to 200 vehicles. Wedding party/ handicap/ vendors parking available near the barn entrance.




RecoR


Absolutely! Here are a list of local hotels located 10-15mins away from the venue: - Best Western Plus - Holiday Inn Elxpress - Comfort Suites - Hampton Inn - Clackamas Inn and Suites




Q: What are you doing as far as Covid restrictions go?


A: We are constantly looking out for announcements by the government and tailoring venue policies based on them. We encourage wearing a mask, we have hand sanitation stations, and we have posters reminding everyone of the importance of social distancing.




Q: What happens if we can not have our wedding because of a lockdown.


A: If a lockdown occurs and we are not able to have your wedding, we allow free rescheduling to next summer and the price you booked with is transferred to the new date.




A: Do you have a required in house caterer?


Q: As of January 2021 we do not. We do not charge a fee for outside caterers. We do however require your caterers to have a license and food handlers cards for each employee.




Q How long will I have use of the event space(s) I reserve? What time can my vendors start setting up on the day of the wedding? Is it possible to start the setup the day before?


A: You get 6 or 7 event hours, depending on the day of the week. You are able to buy additional hours to add to the begining of your time frame. No set up can be done the day before.




Q: Do you provide decorations?


A: We do have decoration packages. They require a separate contract and pricing. For more information email birchbridaldesign@gmail.com. You can also reach them on instagram @birchbridaldesign. *Availability may vary




Q: Do you provide a day-of-wedding coordinator?


A: We do not provide a day-of-wedding coordinator. Prior to your wedding date, our venue host is responsible for meeting with you, answering your venue questions, managing table setting choices and layout. On the day of your wedding, our venue host is responsible for coordinating the venue staff to make sure the set up of tables, chairs, linens, and accessories is done properly. She is present when the vendors show up to answer questions but is not present during the full wedding. She returns towards the end of your wedding to facilitate clean up of venue rentals. If you would like a full day-of-wedding coordinator we have references.